Coordinator vs Craft
Craft makes beautiful documents and shares them beautifully. What it doesn't have is the business underneath: records tied to clients and jobs, permissions beyond a share link, and a price of zero.
Free. No card. About two minutes to set up.
Craft, side by side
The design-forward docs app — polished pages that double as shareable sites, priced per person with block limits on free.
| What you're paying for | Coordinator | Craft |
|---|---|---|
| Price | $0 — everything | Free (1,500 blocks); ~$8+/mo |
| Free-tier ceiling | None | 1,500 blocks, 1GB |
| Business structure | Typed records linked to clients & money | Documents and folders |
| Permissions | Granular roles; audit trail | Share links (password/expiry) |
| Client-facing document polish | Hosted invoices, estimates, portals | Beautiful shared pages — its edge |
Craft pricing and plan limits are approximate, from their published plans as of August 2026 — check their site for current figures. Coordinator's column doesn't change: $0.
The Craft line on your P&L
Craft's free tier caps at 1,500 blocks and 1GB; Plus is ~$96/yr per person and Team ~$600/yr for ten — reasonable for a docs tool, but it's a docs tool: no typed records, no granular permissions, no operational system behind the pages.
Users: Per-user; Team/Business tiers for groups.
What you get that Craft doesn't give you
A Craft proposal is a pretty page. A Coordinator estimate is a page the client signs — which becomes the invoice, which lands in your books.
Craft shares documents; Coordinator governs knowledge — who sees money, who edits records, who can even know a record exists.
1,500 blocks is a diary, not a business. No ceilings here.
What Craft users complain about — answered
Recurring themes from public reviews and forums (G2, Capterra, Reddit), paired with what changes here. We only list complaints Coordinator actually solves.
“The free tier's 1,500 blocks run out fast”
No block counts, no storage cliffs on the free (only) plan.
“Pricing and AI credits keep being reshuffled”
The pricing has never changed and can't: $0.
“No deep structure or databases behind the pretty pages”
Typed records with fields, subtypes, links and backlinks — structure is the point.
What they love about Craft — kept
Kept where it counts commercially: hosted estimates, invoices and portals your clients open from a link.
Kept: a built-in MCP server runs your whole business from your AI, safely scoped.
Where Craft may still fit
No tool wins everything, and we'd rather you pick with open eyes.
For pitch docs and mini-sites where typography IS the message, Craft's polish (and its lovely share pages) leads the category.
Craft's Claude/ChatGPT integrations are genuinely good — a value we share.
Keep Craft for the occasional showpiece; run the operational documents — client records, job files, the papers that become money — where they're structured, permissioned and connected.
Free. No card. About two minutes to set up.
The free Craft alternative, summarized
If you're searching for a Craft alternative, the short version: Coordinator is free for unlimited users — no tiers, no usage meters, no renewal-day surprises — and it covers what Craft does for notes & records alongside the rest of a small business's operations: real accounting, projects with job costing, booking pages and staff scheduling, client records and forms, team chat, and a cross-company network where your invoice lands in your client's books. Craft still fits some buyers — see the fair print above — but if the complaints on this page sound familiar, switching is usually an afternoon.
Explore the notes & records side of Coordinator on features#records, see everything it does, or read why it's free.
Keep the Craft money
Set up free in minutes, import what you have, and put the subscription line to better use.
Free. No card. About two minutes to set up.