Forms whose answers become work
Every form tool collects responses into a silo you export from. Coordinator's forms feed a real system: a submission becomes a contact, a structured record, or a whole project with owners and deadlines — no limits, no per-response pricing, free.
Free. No card. About two minutes to set up.
Smart forms, not long forms
Multi-page flows that ask only what applies, keep half-finished answers safe, and check their own logic.
- Conditional questions — show and hide by earlier answers; corporate clients see corporate questions.
- Skip logic that can't break — pages branch and merge back; rules referencing deleted fields flag amber and refuse to save.
- Resumable drafts — autosave with a copyable resume link — a half-finished intake survives the day.
- Review before submit — respondents confirm a summary; you get clean data, not typos.
- Phone-camera file uploads — "take a photo of the completed work" just works — location metadata stripped, ceilings enforced.
- Every field type that matters — text, numbers with units, dates, selects, multi-selects, emails, phones, files, galleries — plus lookups into your own contacts and records.
Submissions become contacts, records and projects
This is the whole reason forms live inside Coordinator instead of beside it. An intake form doesn't produce a row — it produces the client, their structured intake record, and a ready-made project from your template.
- Safe duplicate handling — match on email or phone, fill the blanks, never destroy what you already know.
- Answers that write back — a form can update whitelisted fields on the contact who filled it — audited, idempotent.
- Outcomes that act — submissions auto-apply categories — the "hot lead" tag applies itself.
- One form, three audiences — the same form is an internal data-entry tool for staff, a locked-to-their-own-record intake on the client portal, and an enumeration-proof public page for strangers.
Where other tools stop, these are just getting started
Because forms share a system with projects, resources and the network, they show up in places a standalone builder can't reach.
An activity can require a real submission to complete — 'inspection filed' is a gate, not a promise.
Equipment hand-overs run your inspection form; readings write through to the unit's live state.
Attach a form to a booking link — health questions, preferences, consents — filed on the client.
Ask a client's business to fill your form across the network; the submission lands as the deliverable on both sides.
Require a signed-in respondent, or take anonymous submissions on an unguessable link — your call per form.
One script tag drops the form onto any page — auto-sized, no iframe fiddling. Or share the hosted page from a link, a signature, a QR code on the van.
The logic Google Forms and friends can't express
Most free form tools stop at 'jump to section.' Business intake needs real routing, real lookups, and answers that act.
Answers add and remove whole pages from the flow — branch by client type, service, or budget, and merge back. Compound conditions (all/any, multiple clauses) — not single-answer jumps.
A form can ask which of your contacts or records it concerns — scoped safely per audience — and even show dependent lookups: pick the client, then choose among that client's records.
Update whitelisted fields on the contact who answered, auto-apply categories from their responses, and hand routing decisions to the workflow the submission kicks off.
Delete a field a rule depends on and the builder flags it amber and refuses the save — no discovering a broken branch from an angry respondent.
The same form is an internal tool for staff, a locked-to-their-own-record intake on the portal, and an enumeration-proof public page — resolved server-side on every search and write.
No puzzle walls for your customers. Public surfaces are rate-limited server-side, upload quotas are enforced, and duplicate contacts merge safely instead of multiplying.
Form builders charge by the submission
Here's the market, side by side. Every row links to a full, fair comparison.
| Tool | Price | Model | |
|---|---|---|---|
| Coordinator | $0 — unlimited submissions | Submissions become records & projects | Start free → |
| Jotform | Free (100 subs/mo); ~$34–$99/mo | Single-user below Enterprise; metered by submissions/month | Full comparison → |
| Typeform | Free (near-demo); ~$28–$91/mo annual | Metered by pooled monthly responses; seats per tier | Full comparison → |
| Google Forms | Free (with a Google account) | Free; capabilities gated by Google account types | Full comparison → |
| Microsoft Forms | Bundled with M365 (~$7–$22/user/mo) | Per-user M365 licensing; response caps vary by license | Full comparison → |
| Tally | Free (generous); Pro ~$24/mo | Free core; Pro per workspace for branding/teams | Full comparison → |
| Formstack | ~$83–$250/mo (no free tier) | Per-builder-seat; 1 seat at entry, 3 on Suite | Full comparison → |
| Cognito Forms | Free (100 entries/mo); ~$19–$130/mo | Per-plan user counts (1/2/5/20); metered entries | Full comparison → |
| Zoho Forms | Free (tight); ~$10–$90/mo | Per-plan user counts; metered submissions | Full comparison → |
| Paperform | Free (30 subs/mo); ~$24–$99/mo | Per-plan seats (1–5+); metered yearly submissions | Full comparison → |
| Fillout | Free (1,000 resp/mo); ~$15–$75/mo | Free core; metered responses on the ladder | Full comparison → |
| Feathery | Free (500 subs/mo); paid tiers quote-only | Free tier; custom-quoted plans above | Full comparison → |
| Heyflow | Free (10 resp/mo); ~$22–$229/mo | Metered responses; flow and domain limits per tier | Full comparison → |
| OpnForm | Free (unlimited subs); ~$21–$220/mo for the rest | Free cloud core; roles/audit on paid tiers | Full comparison → |
| POWR Form Builder | Free (25 subs/mo); ~$10–$90/mo | Per-app subscriptions; metered submissions | Full comparison → |
| HubSpot Forms | Free (branded); $20/seat → ~$800+/mo cliff | Free tools → seat pricing → the Professional cliff | Full comparison → |
Competitor pricing and limits are approximate, from published plans as of August 2026.
Free forms, without the asterisk
No. No monthly submission caps, no per-response pricing, no form-count limits, no 'upgrade to accept more replies.' Free means the whole thing.
It becomes something real: a structured record, a contact (with safe duplicate handling — fill the blanks, never overwrite), or a fully templated project with stages and owners. Not a row you export to CSV and re-type into your real systems.
Yes — multi-page forms with show/hide conditions, page-level skip logic that branches and merges back, a review-before-submit step, and rule integrity checking so a broken condition can't be saved.
Yes — including straight from a phone camera, with location metadata stripped from images automatically, size and count ceilings enforced, and resumable drafts so a half-finished form survives a subway ride.
Yes — answers can write back onto the contact who filled it in (whitelisted fields, audited), and submissions can auto-apply categories: your 'hot lead' tag applies itself based on their answers.
Every feature, every seat, unlimited submissions, $0. Coordinator is free because it's the front door to a whole free business system — books, projects, scheduling — and forms are how work walks in.
Build your intake form tonight
Free, unlimited, and connected — the next submission arrives as a client and a project, not a row.
Free. No card. About two minutes to set up.