What's out, what's back, what needs fixing — always current
Rental businesses live or die on two questions: is it free, and is it fit to go out? Coordinator models both — every unit has a calendar and a state, and they talk to each other.
Free. No card. About two minutes to set up.
Two customers, one trailer, Saturday morning. The calendar app didn't know they conflicted.
It came back... when? In what shape? With how many miles? The clipboard knows, if you can find the clipboard.
Quote, agreement, deposit, balance, refund — five manual steps per rental, multiplied by every rental.
Every unit, typed and tracked
Vehicle › Van › Refrigerated van — types carry the fields (VIN, plate, capacity), each unit carries its own calendar, photos and state. Pooled stock works too: '200 folding chairs, 40 out this weekend' is a count, not a guess.
- Dependent dropdowns that work in any order — pick 'Civic' and make and year snap in
- Photo galleries per unit, hotel-room style
- Counters (mileage, engine hours) update from check-in readings
Customers book it themselves — at your rates
Publish a resource and it gets a public page with server-computed pricing — seasons, day-of-week modifiers, minimum durations, notice windows. A confirmed booking raises a real invoice on your rails.
- Grain rules: the cabin books by the night and politely refuses 2pm–4pm
- Book the type, bind the unit at pickup — and move a live hold between units safely
- Maintenance blackouts always land, and flag the bookings they collide with
Check-out and check-in write the ledger
Who had it, when it left, when it returned, its condition before and after — with readings written through to live state and late returns recorded as overage.
- Inspection forms at hand-over and return
- Returned dirty? Bookability pauses, the cleaning task spawns, and the unit flips back when it's done
- The usage ledger answers every 'who broke it?' dispute
Every rental is already in the books
The booking raised the invoice; the payment reconciled it; the unit's revenue is reportable. Utilization and profitability per unit and per category, without a spreadsheet.
- Deposits and balances as partial payments on one invoice
- Damage billed from the check-in record, with the evidence attached
- Your own payment accounts — no marketplace between you and your customer
The pieces, mapped to your business
Units, pools, states, inspections, maintenance loops
The contention engine — clash-proof by construction
Rate cards, invoices, deposits, per-unit profitability
Inspection forms, damage evidence, agreements
Every renter's history — items, incidents, invoices
Your catalog listed publicly on the marketplace
Asked by businesses like yours
Both. Track each van on its own calendar with its own VIN and history, or manage count-based pools for interchangeable stock — same booking engine, same availability answers.
The database. Reservations resolve inside serializable transactions; a clash names the conflicting time and refuses. It's not a warning you can miss — it's a write that can't happen.
Published resources take anonymous self-bookings on a public page, with your rates computed server-side and a real invoice raised on confirmation. You can also keep any resource internal-only.
List your fleet
Types, units, rates and rules — set up in an afternoon, and let the calendar answer the phone.
Free. No card. About two minutes to set up.