Everything inside, in plain English
A full suite of tools, one login, zero dollars. Enter a client once and they're on the invoice, the project, the calendar and the chat.
Get paid, pay bills, know where you stand
Send an invoice in a minute, take card payments straight to your own account, and let the books keep themselves.
- Invoices your clients can pay online — card payment on your own Stripe, PayPal or Wise. You see when they open it.
- Automatic reminders and late fees — set it once; overdue invoices chase themselves.
- Your bank feeds in — new charges categorize themselves, and deposits match the invoice they pay.
- Bills by email — forward a vendor invoice and it lands ready to approve — even read from the PDF.
- Repeat billing that runs itself — monthly invoices and retainers go out on schedule, with unbilled hours included.
- Payment plans & tipping — split an invoice into scheduled installments, and let happy clients add a gratuity at checkout — booked straight to a tips income account.
- Profit per job, not just overall — every invoice, bill and hour ties to the job it belongs to.
What's owed to you and what you owe, projected forward — with the lowest point ahead flagged. This is the feature other tools charge extra for.
Real statements (P&L, balance sheet, cash flow, aging), manual journals, a lock on closed periods, budgets, payroll recording — the serious stuff is here when they ask.
Free. No card. About two minutes to set up.
Every job, who's on it, what's stuck
Jobs with tasks, owners and deadlines — on a board you can actually read.
- Real dependencies, done sanely — stages gate what comes next — later work stays locked until earlier work finishes, and newly unlocked tasks pick up their start dates automatically.
- One task, multiple parents — an activity can belong to several parents at once — so cross-team dependencies ("framing waits on the foundation") are just structure, not a diagram of arrows to maintain. Most tools can't express this at all.
- Unlimited depth — projects nest as deep as the work actually goes — no forced Space → Folder → List hierarchy deciding your structure for you.
- Your list shows what's actually yours — work waiting on someone else says so — and stays out of your way.
- Templates for jobs you do again and again — spin up the whole checklist — steps, owners, deadlines — in one click.
- Board, list, pipeline & timeline views — see the same work as cards, a list, a stage pipeline — or as bars on a date axis, by person or by stage, so the month is visible at a glance.
- Track time, bill it later — start a timer on a task; unbilled hours flow onto the next invoice.
- Auditable sign-off, built in — require a manager's or the client's recorded, timestamped approval before work closes or billing unlocks — change orders and work verification without the email archaeology.
- See where time really went — "40 days on this job — 22 waiting on the client." Now you know.
Get booked without the back-and-forth
Share your booking page; clients pick a time that works and it lands on your calendar — paid, if you want.
- Paid bookings — the slot is held while they pay — you get the meeting and the money together.
- Reminders and rescheduling, handled — clients get nudged by email — and by SMS on your own Twilio or provider — and can move the appointment themselves, up to your cutoff.
- Classes, packages and waitlists — sell 10 sessions upfront; fill group slots; a freed seat offers itself to the waitlist.
- One calendar for the whole team — shifts, time off, meetings and jobs in one view — clashes are impossible.
- Shifts people can swap themselves — offer a shift; a qualified teammate takes it in one click.
- Works with what you use — real Zoom / Meet / Teams links, synced to your Google or Outlook calendar.
- Embed booking on your website — one script tag drops a responsive booking widget onto any page — it sizes itself and never scrolls inside itself.
Free. No card. About two minutes to set up.
Paperwork that files itself
Notes, contracts and photos land on the right client and the right job — and public forms do your data entry for you.
- A form becomes a client and a project — someone fills it out; you get their details and a ready-made job. No copy-paste.
- Photos straight from a phone — "take a picture of the finished work" just works — filed on the job, named properly.
- Drop a file on anything — drag a PDF onto a job or a chat and it becomes a findable record, not an attachment lost in a thread.
- Smart questions — multi-page forms that skip what doesn't apply, save drafts, and never lose an answer.
- Notes with structure when you want it — start with a quick note; add fields, checklists and links as you go.
Conversations that stay with the work
The chat about a job lives on the job. Six months later, you can still find who said what — and why.
- Attached, not lost — every thread sits on the job, invoice or client it's about.
- Turn a message into a task — one click, and "can you also fix the door?" becomes work with an owner.
- Chat with clients too — on shared work, the conversation crosses over — their questions, your answers, one thread.
- 'Waiting on a reply' that nags you — flag a thread you expect an answer on; it resurfaces if none comes.
- Automated check-ins — a recurring question — "what did you work on today?" — goes out on schedule and the answers collect into one digest. The async standup, built in.
- Announcements without the chaos — message 30 people at once as private one-on-ones; replies come back to one feed.
- A chat button for your website — paste one script tag and visitors get the familiar corner chat bubble — their messages land in your team's inbox, attached to the contact they become.
Everything about a client, on one page
Their invoices, jobs, meetings, files and conversations — together, because it's one system.
- One page answers 'what's going on with Acme?' — money owed, work in flight, next meeting, last conversation.
- People and companies, connected — see everyone at a company, and every company a person belongs to.
- Tags and filters that work — group clients however you think — by trade, by town, by anything.
- Import from Google Contacts — bring your address book in; your edits always win.
- Give any client a portal — one link, no password — their invoices, meetings and questions. Turn it off anytime.
- Connect with businesses on Coordinator — link a contact to a real business here and invoices and projects flow between you.
Never double-book a van, a room, or a machine
Everything you lend, rent or dispatch gets its own calendar — and tells you when it needs attention.
- Book it with the job — schedule the crew and the van together; clashes are blocked, not discovered.
- Check out, check in — who took it, when it came back, what condition it's in — mileage and all.
- Dirty room? The cleaning task creates itself — gear that needs attention pauses its own bookings and assigns the fix.
- Let customers book it directly — publish a room or a rental with your rates; they book and the invoice raises itself.
- Counts, not just calendars — "12 folding tables, 5 out this weekend" — pooled stock works too.
They get nice pages. They never need a login.
Everything a customer touches is a clean page that opens from a link — pay, sign, book, ask.
- Quotes signed online — they type their name to accept — no printing, no scanning.
- Invoices paid online — open, pay by card, done. You see when it was viewed.
- A portal per client — their invoices, quotes, meetings and a place to ask questions — one link.
- And if they join Coordinator — they get a live view of shared work in their own account. See how →
Sell online, included
Your products and services on your own shop page, listed on a shared marketplace. Buyers pay you directly.
- Set up from settings, not from scratch — your logo, your story, your policies — no separate e-commerce platform.
- Sell services and products together — the same catalog that powers your invoices, with photos and options.
- Add-ons offer themselves — the upsell appears under the right product, with quantities.
- Buyers become your customers — they pay on your account and land in your contacts — not rented back to you by a platform.
Permissions that match how a real business trusts people
Most software has one admin switch: you're in or you're out. Real businesses trust people in shapes — the junior sees client work but not HR records, the salesperson sees their region's contacts, the bookkeeper sees entity one's books. Coordinator's permission engine is built for exactly those shapes.
A role grants per-module permissions on a ladder — view, edit, manage. People holding multiple roles get the union, so 'field crew + safety officer' is two grants, not a custom snowflake.
Restrict a role to one legal entity's money. Scope a member to specific activity types, record types, or contact categories. Each fence stacks with the others — and with per-record privacy.
Every rule runs on the server, on every action, with an audit trail. Fenced-out data is filtered in the query — not hidden by the interface — so there's nothing to 'view source' your way into.
The bookkeeper sees the books, not the projects. A branch manager is fenced to one legal entity's finances — the other entity's invoices don't exist for them. Read-only reviewers never even see an edit button, and the period lock holds against every role.
Scope a member to specific work types: the sales team sees deals, not HR pipelines — and not even the names of the types they're fenced out of. Contractors see only the jobs shared into their reach. Nothing leaks through filters, pickers or reports.
Restrict who can see which record types — contracts for managers, procedures for everyone. Any single record can also be private with explicit sharing, and a file dropped into a private context stays private, even when it crosses a thread.
Fence staff to the contact categories in their lane — their region, their accounts — instead of the whole book. The same client page shows money sections only to roles that can see money; everyone else gets a clean identity view.
Speaking rights derive from the work: lose access to a record and its discussion goes read-only for you at your next message. Observer seats read without posting; compliance readers can be present without appearing to other participants.
Who may reserve the van, who manages the rate card, who approves time off — separate grants. Team calendars show fenced colleagues' time as 'busy' without details, and other companies never see more than that either.
Compare that with the market: most tools in our comparison pages have a binary admin switch, sell "granular permissions" as an enterprise tier, or fence nothing at all. Here it's free — and the same engine governs AI: agents hold ordinary roles, and an MCP connector token gets the intersection of what you granted and what your live role allows, re-checked on every call. How AI fits →
Safe to bet a business on
Decide who sees money, who edits jobs, who manages settings. Enforced everywhere.
Payment and calendar connections are stored encrypted and never shown again.
Leave anytime with your books, clients and work. Even shared projects split cleanly.
Wondering how a free product can promise all that? The honest answers →
All of it. Free.
No tiers, no seats, no trial clock. Create your account and start sending invoices today.
Free. No card. About two minutes to set up.