Project management without the per-user meter
Boards, stages, templates, approvals, time tracking and job costing — free for unlimited users, forever. And unlike every task tracker, the work here knows what it earns.
Free. No card. About two minutes to set up.
Every job, who's on it, what's stuck
Projects nest to any depth — a project, its phases, their tasks, their subtasks — and every level works the same way.
- Real dependencies, without the arrow spaghetti — stages gate downstream work — nothing starts before what it depends on finishes — and because an activity can sit under multiple parents, cross-team dependencies are just structure. That's a dependency graph, not a tree: more expressive than most tools on this page, with nothing to diagram.
- Unlimited depth, your shape — projects nest as deep as the work goes, with completion rules and stages at any level — no fixed Space → Folder → List hierarchy deciding your structure for you.
- Status that thinks in your terms — Now, Waiting, Future, Done — computed per viewer. Work waiting on a teammate stays out of your way and lands in theirs.
- Approvals before 'done' — require a manager's or the client's sign-off — and real deliverables — before work can close.
- Board, list, pipeline & timeline views — four views over one tree — including bars on a date axis by person or stage, so the month is visible at a glance.
The next job sets itself up
Repeatable work should be repeatable. Templates capture your whole delivery playbook and re-run it on demand — or without you.
- Whole-tree templates — stages, tasks, owners, deadlines and sign-off requirements, spun up in one click.
- A form becomes a project — an intake form creates the client and their templated project — no copy-paste.
- A sale becomes a project — when a customer pays for a package, its delivery checklist creates itself.
- Batch create — repeat one job across every person, client or date in a set — a whole class, a whole portfolio, in one action.
Every project reports its own profit
Time, bills and payroll land on the job as costs; invoice lines land as revenue. Margin per project, per client and per service line — no spreadsheet reconciliation night.
- One running timer per person, rates frozen at entry
- Unbilled hours sweep onto invoices — or monthly retainers
- The waiting analysis: '40 days on this job — 22 waiting on the client'
Your client runs their side of the project
Share a project over the network and it appears in your client's own workspace — live stages, a shared thread, one-click approvals — while your internals stay yours. No guest seats, no exported status decks.
The going rate for project software is $1,000+ a year
Here's the market, side by side. Every row links to a full, fair comparison.
| Tool | Price | Users | |
|---|---|---|---|
| Coordinator | $0 — every feature | Unlimited, free | Start free → |
| Asana | Free (2 users); ~$11–$25/user/mo | Per-user pricing; free tier capped at 2 users | Full comparison → |
| Trello | Free (10 boards); ~$5–$10/user/mo | Per-user pricing beyond the free tier | Full comparison → |
| ClickUp | Free (60MB storage, key views trial-only); ~$7–$12/user/mo | Per-user pricing beyond the free tier | Full comparison → |
| monday.com | Free (2 seats); ~$9–$24/seat/mo, 3-seat minimum | Per-seat pricing in bundles; free tier capped at 2 seats | Full comparison → |
| Basecamp | Flat tiers ~$25–$299/mo | Flat tiers with project caps; unlimited users from the ~$59 tier | Full comparison → |
| Notion | Free (personal); ~$10–$20/user/mo for teams | Per-user pricing for teams; free tier is personal-scale | Full comparison → |
| Jira | Free ≤10 users; ~$8–$15/user/mo | Free to 10 users; per-user beyond, plus add-on costs | Full comparison → |
| Wrike | Free (limited); ~$10–$25/user/mo, quote-only above | Per-user in fixed seat bands (5/10/25) | Full comparison → |
| Smartsheet | Free (limited); ~$9–$19/Member/mo | Paid Members create; viewers free; 3-seat minimum on Business | Full comparison → |
| Airtable | Free (1K records); ~$20–$45/seat/mo | Every editor needs a paid seat; read-only free | Full comparison → |
| Teamwork.com | Free ≤5 users; ~$11–$20/user/mo (minimums apply) | Per-user with 3–5 user minimums; free to 5 users / 5 projects | Full comparison → |
| Microsoft Project & Planner | Planner plans ~$10–$55/user/mo; desktop $680–$1,130 | Per-user M365 licensing; plan names recently reshuffled | Full comparison → |
| Linear | Free (250 issues); ~$10–$16/user/mo | Free tier generous; per-user beyond | Full comparison → |
| Celoxis | ~$25–$45/user/mo, 5-user minimum | Per-user, annual prepaid, 5-user minimum | Full comparison → |
| Todoist | Free (5 projects); ~$5–$8/user/mo | Personal app; per-user Business tier for teams | Full comparison → |
| TickTick | Free (limited); ~$36/yr Premium | Personal app; no real team offering | Full comparison → |
| Google Tasks | Free | Personal; no collaboration at all | Full comparison → |
| Things 3 | One-time ~$80 across Apple devices | Personal, single-user, Apple-only | Full comparison → |
| Zoho Projects | Free (3 projects); ~$4–$10/user/mo | Per-user; small free tier (3 projects) | Full comparison → |
Competitor pricing and limits are approximate, from published plans as of August 2026.
Free project management, without the asterisk
All of them. There is no per-seat price, no free-tier user cap, and no 'premium features' ladder. Your whole team — plus your bookkeeper, your contractors and your clients — joins free with role-based permissions.
The work is connected to everything around it: time tracked on a task becomes invoice lines, bills and payroll land as job costs, the schedule knows who's actually available, and the chat about the work lives on the work. A task tracker tells you what's done; Coordinator also tells you what it earned.
Only what you share, and exactly how you choose. Share a project over the network and your client follows it live from their own workspace — stages, a shared thread, one-click sign-off — while your subtasks, hours, costs and internal notes stay invisible to them.
Yes — there's a dedicated importer for Asana CSV exports (sections become stages, nesting is preserved), and ClickUp and monday.com CSV exports fit the same path.
Save any project tree as a template — stages, tasks, owners, deadlines, required sign-offs — and re-run it on demand, on a schedule, or automatically when a customer pays for a package. You can even batch-create work across every client in a category.
No catch, no tiers. Coordinator is free because it works best when the businesses you work with join too — and nobody invites their clients into something with a paywall.
Move one project tonight
Import from Asana, ClickUp or monday — or start clean with a template. Free for the whole team, forever.
Free. No card. About two minutes to set up.