Coordinator vs Formstack
Formstack charges $1,000+ a year for one person to build forms, then sells the workflow, the documents and the signatures separately. Coordinator's forms — with the workflows they trigger — are free for the whole team.
Free. No card. About two minutes to set up.
Formstack, side by side
Enterprise forms-and-documents (now 'Intellistack') — $83+/mo for one builder seat, with workflows and e-sign on the $250+/mo Suite.
| What you're paying for | Coordinator | Formstack |
|---|---|---|
| Price | $0 — everything | ~$83–$250/mo + add-ons |
| Builder seats | Unlimited, free | 1 (Forms) to 3 (Suite) |
| Submission limits | None | 1,000–5,000 per form by tier |
| Approval workflows | Included — approvals gate real work and billing | Suite tier ($250/mo) |
| What a submission becomes | A contact, a record, or a whole project | A row, pushed to Salesforce if you pay |
| Salesforce-native forms | — | Its crown jewel (separate product) |
Formstack pricing and plan limits are approximate, from their published plans as of August 2026 — check their site for current figures. Coordinator's column doesn't change: $0.
The Formstack line on your P&L
Formstack starts at $83/mo billed annually — $996 a year — for one builder user, 25 forms and capped submissions; approval workflows, document generation and e-sign require the ~$250/mo Suite ($3,000/yr). HIPAA is an add-on on both.
Users: Per-builder-seat; 1 seat at entry, 3 on Suite.
What you get that Formstack doesn't give you
Formstack's approval routing lives on the $250/mo Suite. Here approvals are structural — a submission can gate an activity's completion or a client's billing — free.
Everyone who needs to make or manage forms can, with roles deciding who may do what.
Formstack's own FAQ institutionalizes 30-day-notice price hikes at renewal, and its Trustpilot is a billing-complaint museum. $0 has no renewal.
What Formstack users complain about — answered
Recurring themes from public reviews and forums (G2, Capterra, Reddit), paired with what changes here. We only list complaints Coordinator actually solves.
“There's no cancel button and billing kept charging after we cancelled”
There's nothing to cancel. No card, no contract, no renewal clock.
“$99 a month for ONE user to build forms”
Unlimited builders, unlimited submissions, $0.
“Approvals and documents pushed us to the $250/mo Suite”
Approval flows are built into the work — submissions gate completion and billing — free.
“Support got slow and outsourced after the private-equity money”
A founder-signed support address, and no investors who need your renewal.
What they love about Formstack — kept
Kept: compound conditions, skip logic, field mapping into records, contacts and projects.
Kept and grounded: the workflow is the actual project, with stages, owners and sign-offs.
Where Formstack may still fit
No tool wins everything, and we'd rather you pick with open eyes.
If your business runs on Salesforce, Formstack's native product writes straight into your org — nothing here compares.
The Suite's merge-to-PDF and signature volume serve document-heavy enterprises beyond our scope.
Regulated buyers can pay Formstack for a BAA; Coordinator makes no compliance offering.
Rebuild the forms (logic maps over), point intake at the new pages, and let the approvals live on the work itself rather than in a $3,000/yr add-on suite.
Free. No card. About two minutes to set up.
The free Formstack alternative, summarized
If you're searching for a Formstack alternative, the short version: Coordinator is free for unlimited users — no tiers, no usage meters, no renewal-day surprises — and it covers what Formstack does for form builders alongside the rest of a small business's operations: real accounting, projects with job costing, booking pages and staff scheduling, client records and forms, team chat, and a cross-company network where your invoice lands in your client's books. Formstack still fits some buyers — see the fair print above — but if the complaints on this page sound familiar, switching is usually an afternoon.
Explore the form builders side of Coordinator on free-form-builder, see everything it does, or read why it's free.
Keep the Formstack money
Set up free in minutes, import what you have, and put the subscription line to better use.
Free. No card. About two minutes to set up.