Coordinator vs Todoist
Todoist is a great personal list that raised its prices and caps. Coordinator gives a working person the list — plus the invoices, calendar and client records a business eventually needs — free.
Free. No card. About two minutes to set up.
Todoist, side by side
The veteran cross-platform to-do app — beloved capture, recently pricier, thin for teams.
| What you're paying for | Coordinator | Todoist |
|---|---|---|
| Price | $0 — everything | Free (5 projects); ~$5–$8/user/mo |
| Reminders | Included — on work, records and threads | Pro feature |
| Team collaboration | Full — roles, assignment, shared projects | Basic on Business tier |
| Quick capture | One-keystroke notes; tasks from any message | Best-in-class natural language |
| The business around the list | Invoices, booking, contacts, books |
Todoist pricing and plan limits are approximate, from their published plans as of August 2026 — check their site for current figures. Coordinator's column doesn't change: $0.
The Todoist line on your P&L
Todoist's December 2025 increase took Pro to $5/mo annual ($7 monthly) and Business to $8/user — modest numbers, but for a personal list with reminders famously paywalled, and a free tier capped at five projects.
Users: Personal app; per-user Business tier for teams.
What you get that Todoist doesn't give you
The most famously paywalled basic in productivity is just included — on tasks, records and conversations.
The day a to-do becomes 'invoice the client' or 'book the call', Todoist ends and Coordinator begins. Here it's the same tool.
No project caps, no feature ladder — the free tier is everything.
What Todoist users complain about — answered
Recurring themes from public reviews and forums (G2, Capterra, Reddit), paired with what changes here. We only list complaints Coordinator actually solves.
“The December 2025 price hike — 40% on monthly Pro”
The price here doesn't move, because there isn't one.
“Reminders are paywalled”
Reminders are included — on work, on records, even 'nag me if no reply' on conversations.
“Five projects on the free plan is a squeeze”
Unlimited projects, nested to any depth, free.
“Fine for tasks, thin for real team work”
Full roles, assignment, approvals, templates — and the client, calendar and invoice attached to the work.
What they love about Todoist — kept
One-keystroke notes, tasks from any chat message, and forms that create work automatically.
One web app, always current, on anything with a browser.
Where Todoist may still fit
No tool wins everything, and we'd rather you pick with open eyes.
'Every other Tuesday at 3' typed into Todoist just works — its quick-add is still the best in class, and Coordinator doesn't match that parsing.
Todoist's polished offline-capable apps on every OS are a real advantage over a web app for pure personal capture.
Export your Todoist projects to CSV, import the ones that matter, and let your personal space hold the rest of your life — money, calendar and profile included.
Free. No card. About two minutes to set up.
The free Todoist alternative, summarized
If you're searching for a Todoist alternative, the short version: Coordinator is free for unlimited users — no tiers, no usage meters, no renewal-day surprises — and it covers what Todoist does for project management alongside the rest of a small business's operations: real accounting, projects with job costing, booking pages and staff scheduling, client records and forms, team chat, and a cross-company network where your invoice lands in your client's books. Todoist still fits some buyers — see the fair print above — but if the complaints on this page sound familiar, switching is usually an afternoon.
Explore the project management side of Coordinator on free-project-management-software, see everything it does, or read why it's free.
Keep the Todoist money
Set up free in minutes, import what you have, and put the subscription line to better use.
Free. No card. About two minutes to set up.