Free scheduling with real Zoom meetings
Connect your own Zoom account once, and every booking creates a real Zoom meeting on it — instant calls from chat included — with calendar invites that update and cancel cleanly, and no per-seat fee. Coordinator orchestrates; the call runs on your Zoom.
Free. No card. About two minutes to set up.
Real Zoom meetings, everywhere scheduling happens
Not a pasted personal link — a real Zoom meeting created on your own account for each booking, so your Zoom settings and identity apply.
Calls start where the conversation is
Every client thread in Coordinator carries a Call button. One click creates an instant Zoom meeting on your own account — no calendar dance, no pasted personal link — and the meeting's notes live on in the thread where the work is.
Because it's a real Zoom meeting on your account, Zoom's own AI Companion — summaries, smart recording, in-meeting questions — works on plans that include it, exactly as on a meeting you scheduled yourself. Third-party note-takers you already use join the same way they join any Zoom call — Coordinator doesn't sit in the call and doesn't need to.
Paste the summary into the meeting's thread and an AI team member — or your own assistant over MCP — turns it into the follow-up tasks, logs the time, and stages the next steps.
How Coordinator treats your Zoom account
Bring-your-own-account only works if the plumbing respects the account. The details:
Every video booking creates a scheduled meeting through Zoom's API on your account — with instant meetings for the chat 'Call' button. Your Zoom settings, waiting rooms and recording rules all apply, because it is genuinely your meeting.
Zoom rotates its security tokens on every refresh, and losing one kills a connection — so Coordinator re-encrypts the replacement the instant it arrives. Your connection just keeps working; that's the whole point of the plumbing.
Credentials are stored encrypted, and disconnecting deletes them outright — nothing lingers to be revoked later. Coordinator hosts no video and sits in no call.
Connected in about two minutes
- 1
Open Account → Connections and choose Connect next to Zoom.
- 2
Sign in with Zoom and approve the single video-meetings permission — that's the whole grant.
- 3
On any meeting type, allow Zoom as a video option. Done — every booking now carries a real Zoom link.
Per person, via the provider's own sign-in. Disconnecting deletes the credential.
Per person, on purpose — each host's meetings run under their own identity.
Zoom + Coordinator, asked directly
Yes — meetings are created on your account, so your Zoom plan sets the rules (a free plan keeps Zoom's own limits, like the 40-minute cap on group meetings). Coordinator adds no fee on top of whatever Zoom you have, including none.
Yes. The meeting is created on your Zoom account through Zoom's own API, so your account defaults and security settings govern it exactly as if you'd scheduled it yourself.
The booking still books. Link creation never blocks a booking — the meeting is confirmed, the error is surfaced on your connection, and the link can be attached once Zoom recovers.
Yes — connections are per person, and each meeting type accepts the set of providers you choose. One teammate can run bookings on Zoom while another uses Meet or Teams.
Yes — Zoom's own AI Companion and any third-party note-taker you already use join exactly as they would any Zoom meeting, because it IS a Zoom meeting on your account. Coordinator doesn't sit in the call and doesn't need to.
The scheduling is the free part
Video is one wire into a scheduling module with unlimited event types, team routing, buffers, reminders and paid bookings — inside a product that also runs your projects, records and books. All free, every seat.
Book your first Zoom call tonight
Coordinator is free — the call runs on the Zoom account you already have.
Free. No card. About two minutes to set up.