Book the shoot, sign the client, deliver, get paid
Wedding, portrait and commercial photographers run the classic client flow — inquiry, quote, booking, shoot, delivery, payment. Coordinator runs all of it free, on payment rails you choose, anywhere in the world.
Free. No card. About two minutes to set up.
The tools built for you nearly doubled in price — and still take a cut of every payment.
The date isn't held until the retainer clears, and the retainer is an awkward email thread.
Leads from your site land in email and leak away between shoots.
Your contact form becomes a client
A lead fills your inquiry form — date, venue, package interest, how they found you. That single submission creates the contact, files their answers, and can tag them 'wedding 2027' automatically.
- Embed the form on your site with one script tag
- Conditional questions: weddings see wedding questions
- Auto-categorize by answers — your lead pipeline organizes itself
Quote signed, deposit paid, date held
The quote goes out as a hosted page; the client accepts by typing their name and pays the deposit on your own Stripe or PayPal. Consultations book themselves on your booking page, with buffers protecting your editing days.
- Payment plans split the balance into scheduled installments
- Paid bookings hold the slot while the card settles
- Gift certificates for mini-session gifting
Gear and second shooters on one calendar
Camera bodies, lenses and lighting kits are resources with their own calendars — booked with the job, checked out and in with condition notes. Second shooters get shift invites they accept in one tap.
- Double-booking a body or a shooter is impossible
- Kit checked in damaged spawns its own repair task
- The shoot's timeline, shot list and contracts live as records on the job
Deliver, invoice, and see which work pays
Delivery gates on the gallery record; the final invoice collects remaining installments; and every job reports its margin — including the editing hours you always forget to count.
- Sell prints and albums from your public shop
- Mini-session seasons: group slots with capacity and waitlists
- Margin per job, per package, per season
The pieces, mapped to your business
Inquiry forms that create clients and tag themselves
Quotes signed online, deposits, payment plans, your own rails
Consult booking, shoot dates, mini-session events, waitlists
Bodies, lenses and kits on their own calendars
Contracts, shot lists, timelines filed on the job
Prints, albums and session packages sold publicly
Asked by businesses like yours
Yes — payment plans split any invoice into scheduled installments, deposits can gate the booking, and everything settles on your own Stripe, PayPal or Wise with no platform cut.
The core flow — inquiry form, quote signed online, booking, invoice, payment — yes, free and worldwide. What it doesn't have: HoneyBook's contract template library (bring your own contract as a record) and their e-sign ceremony beyond typed-name acceptance.
Coordinator doesn't host client photo galleries — keep Pic-Time or Pixieset for delivery, and let Coordinator run the business around it: the money, the dates, the client.
Book your next shoot here
Inquiry form to signed quote to paid deposit — set it up in an evening, free.
Free. No card. About two minutes to set up.